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Council Evaluation Form


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We need your help to further strengthen the governance of OPPI!

Strengthening our governance framework is a critical Council responsibility. Many organizations use evaluations (or self-assessments as they are sometimes referred to) to step back and take stock of performance. This evaluation will be used to provide Council with a snapshot of its performance. The results of this evaluation will provide Council a consistent picture of where things are working and where they can be improved. The results will also be used to inform the annual work program of the Governance and Nominating Committee.

This evaluation is designed to explore Council’s performance in 11 core areas. The survey will take approximately 10 to 15 minutes to complete. Please consider each statement carefully and assign a ranking of 1 to 3, as described below. We appreciate your effort to improve the governance of our professional organization.

Ranking:

1 = agree, little room for improvement
2 = disagree, some room for improvement
3 = strongly disagree, considerable room for improvement

1. Council size and composition
1.1. Council is the right size.:
1.2. Council has the right mix of skills, experience and expertise to effectively govern OPPI.:
1.3. Council has the right committee structure and makes good use of its committees.:
1.4. Council’s succession and development plans are designed to meet identified needed competencies.:
1.5. Council has agreed on the best way(s) to promote the election of skilled, competent and representative Council members in the future (e.g. education, skills profiles, pool of candidates, nominating, mentoring).:

2. Roles and responsibilities
2.1. Council has clear terms of reference for its roles and responsibilities.:
2.2. Council readily knows how well it is fulfilling its roles and responsibilities.:
2.3. Council has an effective orientation program that provides new members with a good understanding of Council roles and responsibilities.:
2.4. Council members are provided with and have access to opportunities, educational materials and publications designed to enhance the Council’s ability to discharge its responsibilities.:
2.5. Council formally evaluates its own performance on a regular basis.:

3. Organizational direction and vision
3.1. Council provides strategic leadership to the organization.:
3.2. Council is anticipatory and proactive, not passive and reactive.:
3.3. Council stays abreast of key developments in the organization’s industry, sector and environment.:
3.4. Council members have a solid understanding of: OPPI’s vision, OPPI’s mission, OPPI’s strategic objectives:
3.5. Council is actively involved in the periodic review of the Strategic Plan.:

4. Setting and reviewing policies
4.1. Council sets out broad, strategic, results-oriented policies (versus operating activities and procedures).:
4.2. Council understands and respects the distinction between its responsibilities and those of staff.:
4.3. There is clear delineation of the distinct roles, authorities and responsibilities of Council and staff.:
4.4. Council actions are properly taken in the form of policy changes or resolutions.:
4.5. Council has an effective process to periodically review and update its policies.:

5. Setting and monitoring performance targets
5.1. Council approves organizational priorities and responsibilities annually.:
5.2. Council has an effective process for ensuring that staff develops, implements and maintains a reporting system that accurately measures the organization’s performance against its strategic and business plans.:
5.3. Council is regularly updated on progress towards its approved priorities and responsibilities.:

6. Decision making
6.1. Council makes decisions that are in OPPI’s best interests.:
6.2. Council decisions are timely, informed and conform to the Strategic Plan.:
6.3. Discussions at Council meetings are strategic (high level) and focus on priority (key) issues.:
6.4. All Council members participate in important Council discussions.:
6.5. Council operates smoothly and respectfully as a team unit.:
6.6. All Council members support decisions that are made by Council.:

7. Financial management
7.1. The annual budget is fully discussed and understood by Council prior to approval.:
7.2. OPPI’s fiscal health is regularly reviewed and any necessary Council actions are taken thoughtfully but quickly.:
7.3. Steps are taken to ensure that fiscal reports are thoroughly understood by all Council members.:
7.4. The annual auditor’s report is reviewed by Council and any necessary actions are taken in a timely way.:
7.5. Council members are fully aware of their legal responsibilities for OPPI’s fiscal management.:

8. Risk management
8.1. Council understands the most significant risks (and opportunities) facing the organization and ensures that staff has an effective system to identify and manage risks in place.:
8.2. Council takes reasonable steps to ensure the implementation and integrity of OPPI’s internal control and management information systems:
8.3. Council is satisfied that staff ensures that the organization operates at all times within applicable laws and regulations, and to the highest ethical and moral standards.:

9. Stakeholder communications
9.1. Council ensures an effective two-way communication system with its members and stakeholders.:
9.2. Stakeholders have information on the financial and operational performance of OPPI.:
9.3. Council ensures that the organization’s accomplishments and challenges are communicated to stakeholders.:
9.4. Council promotes and ensures a culture of openness and transparency in the organization.:

10. Effective meetings
10.1. Council meets the right number of times each year.:
10.2. Council meets for the right length of time each meeting.:
10.3. There is a clear link between agenda items and the Strategic Plan.:
10.4. Time at Council meetings is used effectively.:
10.5. Council members come prepared to meetings.:
10.6. The Chair and other members foster an attitude that is open to alternative views and encourages honest discussion.:
10.7. Discussions at Council meetings are open and respectful.:
10.8. Council meeting minutes are clear and useful.:

11. Overseeing, coaching, and supporting senior staff
11.1. Council has specifically delegated authority levels to the Executive Director, in writing, clearly.:
11.2. Council empowers and encourages the Executive Director.:
11.3. Council gives adequate direction to the Executive Director.:
11.4. Council and the Executive Director have an open and constructive relationship.:
11.5. Council promotes and ensures the professional development of the Executive Director.:
11.6. Council formally evaluates the Executive Director’s performance.:
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