Skip to Main Content

2016 Annual Report

Annual General Meeting Minutes

2016 Annual General Meeting Minutes
(For approval at the 2017 Annual meeting)

Wednesday October 5, 2016    
5:30 p.m. 
Hamilton Convention Centre
Hamilton, Ontario

1. Call to Order and Opening Remarks
President Andrea Bourrie called the meeting to order at 5:45 p.m., following OPPI’s awards presentation, with a quorum of voting members present, including a total of 5 proxies. Members eligible to vote and the voting procedure were reviewed with members attending the meeting. 
OPPI Council and Staff were introduced. Invited guests were acknowledged from OALA and CIP. Denise Baker LLP of WeirFoulds, was introduced and will act as Parliamentarian for the meeting.
2. Approval of Agenda
The meeting notice and agenda was sent to all members in accordance with the OPPI General By-law. A call for Member motions was issued with the June/July Member eNews bulletins and one member motion was received in accordance with the July 15, 2016 deadline.
Moved that the agenda as presented be approved. Carried

3. Approval of AGM Minutes of October 7, 2015
There were no changes or corrections to the minutes and they were accepted as presented.
4. Reports
4.1 Treasurer’s Report
Cheryl Horrobin presented the Treasurer’s report, including the financial statement for the fiscal year ending December 31, 2015. The report provides an explanation of revenue and expense allocation with a summary provided on OPPI’s website.   
4.2 President’s Report
Andrea Bourrie provided the President’s Report highlighting that 2016 ushered in a year of change with the launch of its new strategic plan. Inspire OPPI Strategic Plan 2020 imprints a vision, mission and strategic directions that will lead professional planners through the coming years of opportunities for the betterment of planning in Ontario. A copy of her report is available to read on OPPI’s website.   
She thanked volunteers, staff and members for their contribution in creating a strong, vibrant organization. 
All reports will be placed on file at the office of the Institute. Highlights of the reports can be found in the Annual Report and Meeting web page on OPPI’s website.
4.3 Discussion
There were no questions or comments.
5. Items for Membership Consideration
5.1 Appointment of Auditor
Moved that the firm Kriens LaRose, Chartered Accountants be appointed as the Auditor to audit OPPI’s financial records for the fiscal year ending 2016. Carried.
5.2 Approval of Actions
Moved that the membership of the Institute approve of the actions of Council taken during 2015/16. Carried.
5.3 Motions Submitted by Members
Moved that the member’s motion as noted be approved. Carried.
Whereas the Canadian Institute of Planners (CIP) has supported planners across Canada and internationally for 97 years, since 1919; 
And whereas the OPPI has been an important component of the CIP since it was founded in 1986; 
And whereas CIP has reconstituted itself into a strong national membership-based organization with a governing Board that reflects the diversity of planning professionals across the country; 
And whereas a majority of OPPI members have expressed their support for a renewed CIP by taking the initiative to join the national organization in 2016.
Now, therefore be it resolved that OPPI Council: 
Re-affirm the importance of CIP as a strong national organization of planners with representation from across the country and from all areas of the profession; and 
Explore avenues to support CIP membership and engagement in accordance with the Service Agreement process currently underway between CIP, OPPI and the other Provincial Territorial Institutes and Associations (PTIAs), including:
·         coordination of OPPI and CIP activities and conferences; and
·         the collection of CIP fees by OPPI; and
Collaborate with CIP and other PTIAs to celebrate the CIP centenary at the national conference in 2019 in the nation’s capital; and 
Continue to acknowledge MCIP and FCIP in accordance with the CIP by-law.

6. Other Business
There was no other business.
7. Election Results and Introduction of Council for 2015-2016
Andrea Bourrie thanked the Governance & Nominating Committee, chaired by Kathy Suggitt, for its work. She acknowledged and thanked all of the members who stood for election.
The 2016/17 Council is as follows:

·         President- Andrea Bourrie
·         President Elect- Jason Ferrigan
·         Director (Public Interest Rep.) /Secretary/Treasurer- Cheryl Horrobin
·         Director- Kathy Suggitt
·         Director- Tracey Ehl
·         Director- Justine Giancola
·         Director- Paul Lowes
·         Director- Ben Puzanov
·         Director- Adam Wright
·         Director- Bruce Curtis
·         Director- Jeffrey Port

8. Acknowledgements
Andrea Bourrie thanked all OPPI members, Council, volunteers and staff for their work and support throughout the year. Outgoing Council members were acknowledged: Directors Scott Tousaw, Darryl Bird, and Robert Forhan. A gift of acknowledgement and appreciation was presented to each outgoing Council member.
9. Adjournment
Andrea Bourrie thanked all members for attending the AGM, reminding them of the next OPPI Conference on October 3-5, 2017, in the Blue Mountains, Ontario. She called for a motion to adjourn the meeting. The meeting was adjourned at 6:30 p.m.    

Professional - Accountable - Future-driven - Collaborative - Progressive